A copier is essential in most offices, but many business owners and office managers do not know much about purchasing a new copier. Buying a copier can be a large investment, so it is important to buy the right one. If you're planning to purchase a copier for your office, consider the following things:

Color or Black and White

Before purchasing a new copier, think about how you're going to be using it in your office. If you only plan on printing documents on a regular basis, buying a black and white copier may be a better ides. However, if you need a copier to regularly print brochures or other colored marketing material, it may be worth the investment to pay more for a copier that can print both in color and black and white. 

Copier  Printing Volume

It is essential to know a copier's printing volume prior to buying one. Look for the c.p.m. of a copier-- this means copies per minute and will let you know how fast a copier can print a full page, If the employees in your office need to print a large number of pages regularly, you will want to buy a copier that with a high c.p.m. While a higher c.p.m can increase the price tag of a copier, you will save money in the long run since your employees won't be wasting time standing at the copier waiting for their materials to print.

Graphics Capabilities

Depending on your type of business and copying needs, you may want a copier that has the highest graphics capabilities available. Copiers with graphics capabilities create copies with the highest resolution and you will be able to carefully control the colors. A copier with graphics capabilities is essential if you will be copying documents that contain color photos.


When you spend a lot of money on a copier for your office, you will want the peace of mind of knowing that it will last. Your best bet is to purchase a copier that has a great warranty. A good warranty will protect you financially and ensure that if their is a problem during the warranty period your machine will be repaired or replaced without any out of pocket costs.


From time to time, a copier can have issues after the warranty has expired. When buying a copier, make sure you purchase a brand and model that can easily be serviced when there is a problem. Avoid lesser known copier brands, since technicians that service copiers may have less experience repairing them.